Job Description

The purpose of the role is to provide efficient and effective administration support to the project’s operational team.

Duties and Responsibilities:

• Act as point of contact for teams/supervisors with regards to plant exchanges, new plant requirements, plant moves, small tools and deep ex requirements etc.
• Update utility drawings / Maps to identify works undertaken (Editing PDF documents).
• Maintain a log of small tools/plants.
• Ordering/Keeping track of consumables.
• Check, collate and obtain manager approval for timesheet processing.
• Handle customer complaints and enquiries, escalating as appropriate.
• Assisting teams/supervisor with their iPad/Tablets (Liaising with IT when needed).
• Arrange PPE for new starters.
• Provide support with all project documentation, production of job packs, replenishing drawings/Maps.
• Keep accurate records and maintain data to enable timely and effective reports.
• Ordering of stationary/office requirements.
• Attend meetings when required to provide admin support and minutes.
• Provide general admin support to the operational team.

Required Knowledge, Skills, and Abilities

• Good verbal and written communication skills.
• Excellent time management, organization skills and able to work to a deadline.
• Proficient in the use of all Microsoft Office (Word, Excel, Power Point and Office).
• Experience within a busy office environment.
• Ability to priorities workload and manage expectations.
• A great attention to detail.
• Previous experience in a Utilities/Construction environment desirable.