Job Description

An exciting opportunity has arisen for an experienced Personal Assistant/Administrator on a part time basis (15hours per week). The post holder will work as a member of the outreach development team within the Open Doors outreach service for sex workers. We are seeking to appoint a dynamic, motivated, experienced person.
The post holder will ensure the provision of a professional service to staff, contractors, visitors, patients, relatives and careers ensuring they are appropriately assisted whether via face to face, telephone or other methods, to support achievement of local and wider Trust objectives,
Main duties include:

• To be responsible for the provision of administration services to Open Doors.
• Responsible for all service activity data; inputting of statistical data and running ad-hoc reports.
• The management of petty cash, Procurement, stock control, stationary of clinical / food & beverages, processing of orders and the payment of invoices.
• The servicing of meetings, design production and updating of service related literature.
• Liaising with Estates and Facilities to ensure the building maintenance and the servicing of the Open Doors vehicle. Maintaining records of the pool car, staff usage and mileage.
• To co-ordinate a Rota and timetable of the pool car and maintaining a whereabouts board for the outreach team.
• To provide comprehensive personal assistance to the Open Door’s manager and to deputies for her around key administrative areas when necessary.
• To facilitate the Thursday Drop-in by providing a safe and secure environment for sex workers to visit as well as, providing a comprehensive breakfast/lunch menu, kitchen duties.
• The post-holder will work in a sensitive, confidential and non-judgmental manner with clients and staff within the specified equal opportunities framework.

Required Knowledge, Skills, and Abilities