Job Description

• Arrange travel for departmental and staff both in country and overseas, including hotels, flights, car hire, taxis, parking and other specific arrangements as needed from time to time.
• Reconciliation of invoices against bookings (e.g. travel, hotels etc.).
• Develop and maintain the customer database.
• The management of the ordering, storing and allocation of corporate work wear for the mobile and crawler department and other departments.
• Manage the department’s manual attendance forms and holiday authorizations
• Manage the department’s whole training records on the training history matrix, electronically and manually filing copies of all training certificates.
• Preparing letters to all participants who are planned to receive external training at the beginning of the year, advising of courses and dates.
• Manage the issuing, retrieval and updating with inserts of all of the department’s controlled safety folders.
• Arrange and organize company supported social events.
• Participate with departmental supported activities off and on site, e.g. apprentice promotions and charity supported activities that promote the company and industry.
• Booking and organizing health and safety tests for engineers who require them to support their industry recognized accreditations.
• Arranging for small tool calibrations according to diary dates and the associated records.
• Recording and filing of all certificates relating to engineers lifting equipment.
• Recording of all tools and equipment issued to engineers.

The opportunity to work with the industry-leading manufacturer, secure and progressive work environment, competitive salary and benefits, training and personal development

Required Knowledge, Skills, and Abilities

The successful candidate will require the following:

• Excellent administrative skills.
• Ability to use own initiative and be self-motivated
• Be a team player through being willing and able to work closely with others