Job Description

• Meet & greet clients and guests, and providing a top tier guest experience
• Ownership of all client liaison at the front desk, including meeting all security protocols, issuing security passes, taxi bookings, food requests and other requirements for clients
• Ability to brief meeting hosts on technology facilities in each meeting room, including organizing maintenance of meeting room facilities
• Ensuring all phone calls are handled in a courteous and professional manner
• Managing phone calls from building reception as guests arrive and liaising with meeting organisers
• Ensuring all client facilities are tended including catering, cleaning, and liaising with relevant parties as appropriate
• Management and planning of external events such as seminars, client lunches
• Manage booking of meeting rooms to ensure client meetings are appropriately maintained
• Liaising with suppliers to ensure all items required by Gresham House Ireland are ordered in a timely manner - stationery, food and beverage, ad-hoc purchases
• Organization of all post including ingoing, outgoing, and internal delivery
• Coordinate maintenance of the building in liaison with Operations Director, including ensuring all machinery and equipment is serviced regularly
• Liaising with office cleaning providers and property maintenance firm
• Managing the ongoing needs of the building including bins, printers, shredder, car park etc.
• Organizing photographers, business cards etc.
• Diary management including Investor roadshows, Investment Committee & Board meetings
• Provide administrative support to internal teams as required
• Typing letters and reports as required
• Travel bookings
• Ad-hoc administrative duties
• Ensure compliance with all company policies, procedures, and guidelines
• Commit to undertaking a first aid course to join the existing panel of Gresham House Ireland first aiders
• Fulfil the obligations of Gresham House Ireland fire warden and perform fire drills are appropriate intervals

What's on Offer?

• Attractive remuneration package
• Being part of an organization that respects and invests in their people
• This is an exciting opportunity for an individual interested in growing their career in a growing company.

Required Knowledge, Skills, and Abilities

• Strong knowledge of the Microsoft Office Suite (Outlook, Word, Excel & PowerPoint)
• Knowledge of standard procedures and practices in an office
• Solid previous work experience in a similar environment, ideally from the finance sector or high-end hospitality role