Administration Assistant
Permanent
Job Description
- Increase managers’ productivity (screening calls, interacting with vendors and clients, and email correspondence);
- Provide scheduling support to multiple individuals (appointment, calendar and meeting management);
- Complete administrative processes (time and expense reports);
- Prepare domestic and international travel logistics (itineraries, visas, etc.);
- Coordinate internal and external meetings/activities (i.e. facility reservation and set-up, hotel accommodations, catering, etc.);
- Prepare and organize documents for client proposals and presentations as needed (contract tracking, printing, organizing and archiving meeting / support materials);
- Address problems and troubleshoot with internal and external stakeholders;
- Handle special projects with demanding deadlines;
- Front desk reception back-up (answering phones, greeting visitors, handling deliveries);
Required Knowledge, Skills, and Abilities
- A-levels required; post-secondary education or Bachelor’s degree is desirable but not a must
- Relevant work experience as an Administrative/Executive Assistant, preferably in a professional services environment;
- Computer fluency with MSOffice (Word, PowerPoint, Excel and Outlook), SAP desirable;
- Strong oral and written communication skills;
- Professional appearance and demeanor with ability to exercise good judgment and discretion;
- Attention to detail, dependability/punctuality;
- Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines;
- Experience working both independently and with a team in a demanding environment;
- Sense of humor appreciated.
Reference no: 90523