Administrator
Full Time
Job Description
- Manage the CEO's diary ensuring key meetings are prioritized and the day is optimized for success
- Assess CEO priorities and ensure adequate time for meetings have been allocated
- Preparation for all meetings, such as sharing briefing documents, LinkedIn's etc.
- Reply to emails and draft emails on behalf of CEO
- Ensure the CEO is on time for all meetings and prompt him when required
- Act as a POC for the Leadership team and CEO
- Act as a gate keeper to the CEO and feed information as required
- Set up meetings and liaise with clients and partners directly
- Minute taking at off sites, board meetings and other meetings as required
- Following up on actions and ensuring accountability
- Draft and edit documents such as agendas, PowerPoint, briefing documents etc.
- Organize travel for the CEO, Board and other Executive team members
- Arrange signing of contracts, new hire files, letters on behalf of CEO
- Anticipate the needs and requests of the CEO
- Enabling planning for Ding throughout the year, ensuring processes are followed and on time
- Manage the leadership team time to correspond with company priorities
- Welcoming of guests and managing relationships
- Processing invoices and ensuring payment is made on time
- Financial reconciliation including credit cards, PO's, etc.
- Managing the Office administrator including training and support
- Co-ordinate and manage flexible office requirements such as hot desking, brand updates
- Facilities management - liaise with the building owners on problems, feedback, upcoming rent reviews and attend quarterly meetings
- Weekly meetings with the office team
- Office events such as off sites, Christmas party etc
Required Knowledge, Skills, and Abilities
- Proven experience as an EA to Chief Executive
- Ability to operate at Executive level across multinational environment
- Degree educated preferable
- Discretion and confidentiality essential
- Flexible approach to work
- Organization skills
- Time management skills
- Attention to detail
- Ability to multi-task and priorities
- Exceptional written English and verbal communication skills
- Work well in a team
- Work well under pressure and to deadlines
Reference no: 81286