Job Description

Our client is a specialist independent school for children aged 11-19 who have a diagnosis of autism. They are looking for a Support Administrator to work alongside the Office Manager and Receptionists to develop their skill set and knowledge.

Responsibilities

• Provide a first line of contact for parents, students, and school visitors. Effectively manage enquiries, whether in person or by telephone, ensuring that all enquiries follow the school's channels of communication
• Provide an administrative service to help with the organizing of events, such as 'sharing’s', trips, open days etc.
• Assist with the general secretarial duties of the Administration team including copy-typing, audiotyping, reprographics, message-taking for staff and students, all as required by the line manager
• Provide assistance for the main school switchboard as and when required.
• Arranging meetings, minuting meetings, ensuring follow-up actions are taken
• Priorities workload to ensure completion of work to specific deadlines
• Liaise with feeder schools and other relevant bodies to gather pupil information
• Adhere to school's procedures for recording, monitoring, and acting upon a range of data for students. Maintaining these key records where necessary
• Ensure confidentiality is observed at all times by the General Data Protection Regulations
• Participate fully in training and development opportunities
• General administrative duties as requested by Office Manager and Principal
• Ensuring that prospective students are logged onto iSAMS and any additional actions are noted throughout the admissions process

Required Knowledge, Skills, and Abilities

• Good interpersonal skills for communicating tactfully with all stakeholders.
• Excellent keyboard and typing skills
• Good note /minute taking skills
• Numerate and literate (Math / English GCSE at C /4 or above)
• Efficiency with excellent organizational skills
• Sound knowledge of Microsoft Office programme
• Ability to communicate at all levels and relate well to children and adults
• Capability of working within a constantly changing working environment
• Flexibility and working as part of a team
• Excellent time keeping
• Good organization and planning skills including strategic thinking and priority setting
• A proactive and can-do attitude
• The ability to work alone or as part of the team
• To adhere to company dress policy and standards always including standards of personal hygiene and grooming at all times
• Attend all training as requested
• Ensure all policies of LTC are adhered to
• Ensure good relations are kept between fellow staff, colleagues, and guests