Job Description

We are looking for a personable, resourceful, and confident candidate who is extremely well organized, able to multitask and to stay calm under pressure. Must be proficient in Google Workspace/Drive apps (Sheets, Slides etc.)
The successful candidate will provide total office management and administrative support to the Chief Business Officer - Home and Advertising Sales team. A keen interest in interior design and decoration, communications, and marketing is preferable.

Key Duties & Responsibilities

• Diary management and general assistance to the Chief Business Officer - Home
• Responsible for general enquiries and fielding them to the team
• Liaising with Editorial teams to maintain high level of communication between the content and commercial teams
• Liaising with Accounts and Business Management teams as/when required, including checking and cross referencing all advertising bookings for issue closing at the end of each month and managing general invoices and department expenses
• Liaising with Circulation, Marketing and Transport departments to organize delivery of magazines as and when required and maintaining various mailing list databases
• Downloading PDFs from the brands’ online archive (DAM) to send to advertising team and clients when requested, including digital magazine codes when appropriate
• Management of advertiser database – Making sure everything is up to date and maintained on a frequent basis
• Assisting with selection of imagery and design of presentations using Google slides
• Assisting with partnerships and CNX projects
• Assisting with brand events

Required Knowledge, Skills, and Abilities

An excellent telephone manner. Resourceful / Problem-solver: an ability to help in any situation. Efficient and proactive. Knowledge of Google Sheets/Docs/Slides. Excellent communication and writing skills. Ability to stay calm under pressure. A team player.