£ 25750 Per year
Accounts Assistant
Permanent,Full-time
Job Description
- Weekly statement check
- Weekly purchase order not billed reporting
- Receipting in and invoicing out third-party orders
- Proactively manage any queries and work with the supplier to resolve any current and past invoice queries.
- Reporting to financial controller and director on weekly progress.
- Complete Purchase Ledger actions:
- Supplier BACS payments
- Post stock and non-stock supplier invoices to the ledger.
- Reconciliation of Supplier statements
- Review of creditor list ensuring debt is paid in a timely manner and cash is allocated.
- Problem solving and posting relevant credit notes
- Setting up new suppliers
- Send through remittance advices to suppliers following weekly payments.
- Ensuring the supplier account is always up to date with accurate information on credit limits, contact names and email addresses.
- Complete relevant checks in regards to bank detail changes to prevent fraud.
- Assist the procurement department in agreeing better payment terms with suppliers
- Month End Procedures:
- Close all Purchase Orders that have been billed
- Produce Monthly Report of Open Purchase Orders.
- Keep accrued purchases reconciled and clear.
- Ensure purchase order approval system is maintained and all paperwork is received before agreeing to pay invoices.
- Provide assistance and guidance on finance related matters to any member of the company requesting this information.
- Liaise with the Stock Accountant on a day- to- day basis to ensure stock is booked in and reconciled to invoices in a timely manner.
- Provide the Financial Controller with year end and Audit support.
Required Knowledge, Skills, and Abilities
- Minimum 2 years’ experience
- Intermediate excel skills essential
- Great attention to detail, problem solving and query resolution skills.
- Ability to 'think outside the box’
- The ability to build good working relationships with both external and internal suppliers/customers.
- Problem solving and query resolution skills.
- Good communication skills and ability to escalate queries to the appropriate manager.
Reference no: 107820