Job Description

Due to continued success they are currently looking to recruit a PA to the company director with additional duties as an account assistant. You will also be expected to support the Maintenance and Planning Teams. This is an excellent opportunity to join a well-established, reputable company and progress your career.

Duties Include:

• Assisting Company Director and the associated day-to-day workload
• Diary Management
• Managing incoming and outgoing emails and post
• Handling and screening incoming calls
• Maintain current brought forward system to tracking of action and deadlines
• Travel arrangements
• Filing: to include scanning, electronic and hard copy filing
• Preparation of letters and reports
• Managing the office equipment – liaising with suppliers and service engineers accordingly – photocopier, printer, telephones, office computer equipment etc.
• Maintaining all employee records
• Provision of monthly salary and commission data to payroll provider
• Manage Company bank accounts and report all data to CD
• Raising invoices and purchase orders as required (assisting Planning Team)
• Processing of client invoices; to include pro forma and credit notes (assisting Maintenance/Planning Teams)
• Pay supplier invoices and maintain accurate records/on Maintenance Specific Software (training provided)
• Credit control in line with Company procedures (Previous accounts experience preferable
• Liaison with the Company’s Bookkeeper, Accountants and Lawyer
• Client liaison

Required Knowledge, Skills, and Abilities

• GCSE Math, English & IT – C and above
• Able to provide 2 referees
• Secretarial experience with first class organizational skills- meeting deadlines
• Basic IT skills and a good understanding of Microsoft Word, Excel & Power point
• Accurate data input skills & attention to detail
• Credit control experience preferable (but training can be given to the right candidate with an aptitude to learn)
• Excellent communication skills, orally and in writing
• Touch typing skills
• Confident & professional telephone manner
• High degree of trust and integrity – comfortable with handling confidential information
• Ability to work as part of a small team
• A “Can Do” attitude & a willingness to learn
• Ability to work independently after training
• Willing to take responsibility and accountability for own actions
• Able to solve problems – but also knowing boundaries and when to ask for help or guidance
• Be flexible and adaptable
• Proactive
• Ensure his/her personal health, safety and welfare, and that of colleagues and visitors, in accordance with legislation