Job Description

• Administration duties to support and drive the Biologics & Marketing Division forward.
• This role will provide support to Divisional Manager and teams
• Management of high level and complex diaries for designated Division Managers.
• Support Marketing Managers on projects such as developing sales strategies, marketing campaigns, and collect and interpret marketing analytics
• Scheduling internal and external calls / meetings and travel dates.
• Schedule all travel, including flights, hotels and cab transfers using the designated Lonza travel company.
• Complete expense reports on behalf of respective Division Managers, ensure all reports are submitted and approved in designated timeframes.
• Meeting co-ordination support for both internal and external meetings, including room booking, hospitality, agenda and attendance.
• Raising Purchase Requisitions for the purchase of goods and services, as required and completion and maintenance of spend tracker.
• Administration and maintenance of SharePoint sites and associated access trackers.
• Creation of new and update of current Administration Work Instructions.
• Preparation of presentation materials.
• Manage on-boarding for new starters prior to start to ensure a smooth start and that they are set up on all relevant systems.
• General administration as requested by respective Managers, including special Projects.

Required Knowledge, Skills, and Abilities

• Experience of working as a PA of senior leadership teams
• Experience of working in Marketing to support the Marketing Division on Project work / Project Management
• Experience of working with senior leadership teams

• Experienced use of Microsoft Office (Excel, Word, PowerPoint, Access and SharePoint) and SAP.
• Good command of both written and oral English.
• Capable of organizing and prioritizing heavy and diverse workload with accuracy and minimal supervision while meeting critical deadlines.
• High level of attention to detail.
• Highly effective team player with strong interpersonal and administrative technical skills.
• Ability to interact with all levels of employees in a courteous, helpful and professional manner.
• High flexibility on working hours, willingness to work overtime in exceptional cases
• Extrovert personality with strong communication and organizational skills