Manager
Full Time
Job Description
- Management of CEO and HRBP email accounts and diary, which includes answering emails on their behalf, organising meetings and associated travel, and claiming back expenses
- Visibility and read/write access to accounts and diaries of other members of TAS-UK Senior Leadership Team to provide similar support
- Writing and editing e-mails, drafting memos, and preparing communications on the Leadership Team’s behalf
- Compiling agendas, and taking minutes at monthly leadership meetings, producing presentations for members of the team
- Arranging off-site all employee briefs, including venue hire, and ensuring that we have maximum staff attendance
- Ordering and maintaining office supplies, liaising with Bristol office, receptionists, HSE & Security Managers
- Ensuring a good relationship with receptionists (Mitie), acting as a point of contact for Mitie Facilities & Services as-and-when they are required to attend site
- Acting as a super user for key IS/IT tools such as Concur (to assist with travel booking for staff) & Tribeloo (Hot-desk booking tool)
- Supporting induction of new starters and issuing security passes and building access where needed
- Co-ordinate annually YAL Audit - consolidate information from department managers for the YAL auditors, attend meetings and chase up actions
Required Knowledge, Skills, and Abilities
- Experience in an office management, office support, PA or EA capacity
- Strong attention to detail, ability to communicate at various levels of the business, and conscious of important confidentiality considerations
- Ideally experienced in Concur travel booking tool or similar software
Reference no: 98946