Job Description

The purpose of the role is to provide efficient and comprehensive administration support to a designated business area(s) for a wide range of business processes and events.

Administration duties will be varied and wide-ranging but will most likely relate to the following main areas:

• Ensuring compliance with data protection regulations
• Filing and archiving business information in accordance with data retention policies
• Organizing visits and managing guests, including site tours and room bookings
• Supporting key communication events like Roadshows
• Managing internal communications through various methods including Sugarnet
• General event management and coordination
• Processing invoices and managing vendors, goods and services in adherence with the SAP procurement process
• Purchasing equipment/services as needed by your business area(s)
• Identifying cross-functional efficiencies in site-wide purchasing
• Diary and expense management for designated teams/individuals
• Participation in core safety committee and quality activity
• Coordination and support for wellness initiatives across site
• Coordination and preparation of induction and onboarding programmes for new joiners
• Support for and involvement with culture committee activities
• Managing suggestion schemes and supporting communication efforts at your location
• Organizing and supporting community involvement initiatives
• Managing IT community processes (such as GAL photos)
• First point of contact for your business area(s) in relation working environment/facilities needs
• Any additional support as reasonably required

BENEFITS

• Life Assurance
• Income Protection
• 9% company contributed pension scheme
• Season Ticket Loan
• Cycle to work scheme
• Restaurant facilities
• 3 days paid time off for community involvement per year
• Match Funding
• Referrals schemes
• Celebration events
• 26 Days annual leave plus bank holidays
• Financial workshops
• Mental Health First Aiders

Required Knowledge, Skills, and Abilities

• No specific education requirements although a good level of literacy and numeracy will be required
• Computer literate – advanced MS Office skills with experience in SAP (essential)
• Attention to detail and accuracy
• Administrative efficiency and excellent organizational skills
• Ability to work unsupervised and with minimal supervision, demonstrating initiative
• Ability to multitask and work on multiple projects simultaneously, whilst achieving challenging deadlines
• Excellent communication skills, verbal and written to liaise positively with all people in the business and externally with key stakeholders
• Strong commitment to exceptional customer service