Job Description

You will provide administrative and operational support to Business Performance. Provides various administrative support activities and is responsible for ensuring business critical tasks are delivered on time. Builds strong business relationships and identifies opportunities to add value through managing projects in addition to overseeing frameworks and processes.

What we expect day to day.

• You will maintain calendars and appointments (both internal and external) and coordinate travel
• You will support townhalls / all-staffs and other team meetings with agenda, organization, and participation
• You will provide secretarial support for business and/or board meetings, handling materials which are confidential or sensitive in nature
• You will support team activities, such as scheduling meetings for critical multi-functional projects, maintaining team birthday calendar and managing these celebrations
• You will also schedule regular meetings of the leadership
• You will act as a point of contact for Corporate Services and attend Return to Office calls and take notes
• You will allocate lockers and keep master cards and duplicate keys
• As an when required, you will order branded merchandise and stationery
• You will manage expenses of the above executive and her team
• You will be building relationships with individuals at all levels of seniority across a number of different business areas, endeavoring to break down silos and work together as “One Visa”
• You will be liaising and interacting with client executives and their respective teams when arranging the logistics of key meetings
• This role will work alongside a lot of another EAs, so you will need to demonstrate excellent collaboration skills and flexibility to work closely with this colleague
• Flexibility with responsibilities will be expected, and minor work projects may occur, e.g., ad hoc requests on moving floors and seats, assigning the desks, etc.
• Travel is not required

This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office two days a week, Tuesdays and Wednesdays with a general guidepost of being in the office 50% of the time based on business needs.

Required Knowledge, Skills, and Abilities

• Deep experience in a similar personal / executive assistant role
• High level of proficiency in Outlook and Excel, Power Point proficiency is a plus
• Excellent attention to detail
• Outstanding multi-tasking, planning and prioritization skills
• Excellent interpersonal skills required and team-player approach
• Collaborative, flexible, proactive and maintains composure in a fast paced work environment