Job Description

The successful candidate maintains a frontline presence, receiving and greeting visitors, and ensuring Covid safety guidelines are met for visitor site access.

• Booking travel, accommodation and the necessary Covid tests
• Supplier set-up (Oracle Cloud)
• Obtaining and recording visitor approvals
• Credit card statement & invoice reconciliations
• Maintaining office supplies and ordering replenishments (e.g. stationery, kitchen/meeting room supplies, first aid supplies, etc.)
• Issue of work wear
• Providing cover for reception and receptionist duties
• Helping with the organization of staff events, arranging flower deliveries/staff gifts, etc
• Document formatting
• Ad hoc office duties

Required Knowledge, Skills, and Abilities

• Experience in organizing international travel
• Reception experience and strong administration background/skills
• Excellent attention to detail and strong organization skills
• Fully conversant with Microsoft Office packages (especially Outlook, Word and Excel)
• Excellent typing/keyboard skills
• Pleasant telephone manner and excellent communication skills (both written and verbal)
• Presentable and confident
• You will need to work well within a team