Administration Assistant
Full Time, Part Time
Job Description
- Booking travel arrangements, including flights, hotels and taxis;
- Submitting and reconciling reimbursements for the staff;
- Reconciling the credit card and associated bookings;
- Ordering office supplies and equipment through the SAP system;
- Providing administrative support for events and external guests;
- Providing support for local meeting logistics, including arranging catering;
- Taking accurate minutes/action points in meetings;
- Maintaining online filing systems;
- Providing general support for visitors;
- Carrying out administrative duties such as filing, typing, copying, binding, scanning, etc.;
- Providing cover and support for other members of the Administration and Operations team as required;
Required Knowledge, Skills, and Abilities
- Educated to at least A Level/BTEC standard with GCSE Mathematics and English or hold equivalent qualifications or have equivalent practical experience;
- Relevant experience of administrative support preferably within an academic or research environment;
- Experience of working effectively both independently and within a multidisciplinary, collaborative team environment;
- Exceptional accuracy and attention to detail;
- A high level of literacy with excellent verbal and written English;
- Comfortable working and contributing to a multidisciplinary team;
- Experience in handling deadlines and workload by actively managing and clarifying priorities;
- Ability to evolve and adapt to the continuous improvement in processes, methodologies and technologies being used by the Hub.
- Experience of organizing international travel;
- A good working knowledge of MS Office (Word, Excel, PowerPoint), G Suite (Docs, Sheets, Slides);
- A good working knowledge of email clients with ability to use and grasp new technologies.
Reference no: 90362