Job Description

This is a challenging and demanding role within our support services. The Administrative Assistant will be responsible for administrative and clerical support to the Commercial Director, the 24/7 helpdesk, the Office Manager and other staff members who work remotely. Supporting the day-to-day administration function is key to the success of the services we provide to our clients.

Responsibilities will include

• Answer and direct phone calls for the 24/7 helpline

• Organize workload

• Fulfilling service teams’ requirements in terms of stocks for the vehicles, making sure there are sufficient stocks of cleaning materials, PPE equipment

• Assisting with various month end duties if required

• Write and distribute emails, and forms

• Assist in the preparation of scheduled reports for client month end meeting

• Maintain the filing system

• Input data onto the company’s various internal system such as SharePoint

• Maintain contacts lists

• Provide general support to colleagues

This is a full-time job with working hours Monday to Friday 08.30 – 17.30 with one hour for lunch. We are offering a competitive salary, participation in the company’s Total Rewards Scheme after the probation period, a work-based contributory pension and 4 weeks annual leave.

Required Knowledge, Skills, and Abilities

The ideal candidate will have: Proven experience as an administrative assistant or office admin assistant. Knowledge of office management systems and procedures. Working knowledge of office equipment like printers, Proficiency in MS Office (MS Excel and MS Word in particular). Excellent time keeping. Attention to detail and problem-solving skills. Excellent written and verbal communication. Strong organizational skills with the ability to multi task. Excellent time management skills and the ability to prioritize work.