Job Description

We are looking for an enthusiastic, motivated, and hardworking PA. You will be adaptable to a variety of administrative tasks that will assist the Directors in carrying out their day to day role in leading, directing and managing all business and service.

The Successful Candidate:

- Excellent organizational skills and attention to detail to ensure work is produced to a high standard

-Be able to undertake a range of secretarial and administrative tasks such as:

- Managing telephone calls, filing, and preparation of presentations, financial support, in order to ensure the effective running of the departments

- Track actions on behalf of the Directors with attention to any deadlines/requests for information.

- Manage and maintain a diary of meetings and commitments

- Placing orders taken on the ordering system

- Ensure Directors have necessary documentation in advance of scheduled meetings allowing sufficient time to prepare.

- Provide secretarial support to meetings as requested including the preparation of agendas, collation of papers, minute taking and follow up actions.

- Assist in developing effective and positive relationships with key internal and external stakeholders and organizations

- Maintain the highest level of confidentiality and discretion at all times.

This role will also help provide some support to the general admin / accounts department when required.

Tasks will include:

- Provide excellent, consistent and professional levels of service to our customers and all aspects of the business.

- Process weekly and daily customer payments and allocate to their account

- Reconcile customer invoices with expected payments.

- Responsible for resolving unpaid debts

- Maintain customer accounts receivable files and records

- Assisting in general financial management and analysis

- Daily Banking – internal bank transfers, daily cash handling

- inputting stock weights to produce invoices

- Invoicing and pricing customer orders

- issuing credits and invoices

- Daily stock counts

- Monthly bank reconciliation

- General Day to day duties – answering calls, filing and photocopying.

The role will require adequate holiday cover for accounts payable

30 hour week

Mon-Fri 9am-3pm

Work remotely:

• No

COVID-19 precaution(s):

• Personal protective equipment provided or required
• Temperature screenings
• Social distancing guidelines in place
• sanitization, disinfection or cleaning procedures in place

Required Knowledge, Skills, and Abilities

Must have strong PA or EA experience at a senior level. Ability to think outside the box and work on your own initiative. All written correspondence to contain clear, accurate and thorough information. High level of confidentiality, integrity, and reliability. Excellent attention to detail. Excellent organizational and time management skills with the ability to priorities. Excellent communication and interpersonal skills. Excellent word processing and IT skills, including knowledge of a range of software packages such as Outlook, Excel, PowerPoint, Word etc. Ability to work under pressure and to tight deadlines. Ability to research, digest, analyze and present material clearly and concisely. Flexibility and adaptability to juggle a range of different tasks and on occasion to work extra hours to meet deadlines. Understand fundamentals of accounting principles. Knowledge of banking regulations. Knowledge of credit control procedures and legal routes to recover debts. Demonstrable organization skills, including time management, prioritization of tasks and self-motivation. Strong work ethic, requires high standards or self, able to be flexible in order to get the job done, able to work under pressure when deadlines approach. Ability to prioritize and manage expectations. The ability to communicate articulately and efficiently with other people within the company (verbal and written). Prior experience using a finance system like Pegasus Opera would be desirable.