Job Description

The successful candidate must have the ability to work on their own initiative whilst still being able to work cooperatively in a team. To provide secretarial, co-ordination and administrative support to the Project Manager and generally to the Operations Team.

Responsibilities and Duties

• Provide a high standard of secretarial support to the Operations Team, including word processing using MS Word and other MS Office applications.
• Organize Project related appointments/meetings and keep relevant staff appraised.
• Provide the initial point of contact for incoming calls to the Project office.
• In the absence of members of the Project team, receiving diverted telephone calls and taking messages.
• Update monthly reports required for CR and department meetings.
• Assist the Project Manager with health and safety matters as may reasonably be required.
• Assist in the creation and organization of Project filing and the maintenance of Project files.
• Collate and distribute Project manuals, method statements, COSHH and BMS documentation as required.
• Working within the Design Department to download from various internet based or electronic drawing repositories such drawings and/or documents as are required.
• The issue to customers of drawing output from the Design Department either manually or by electronic upload together with maintenance of the required drawing issue registers.
• Maintenance of up to date and tidy files of drawings for the Project.
• Working with Design and Operations Departments to learn specific applications of roofing and cladding materials.
• Assist in the preparation and issue of as built drawings.
• Issue by electronic means or by hard copy original, updated and modified drawings and documents to the Company’s Customers following review as is appropriate.
• Ensure an efficient, effective and courteous telephone and personal service to clients, both internal and external.
• Engage in effective liaison as required between departments.
• Assist other staff when required and as necessary from time to time.

Benefits:

• Bike to work scheme
• Referral programme
• Sick pay
• Store discounts

Schedule:

• Monday to Friday

COVID-19 considerations:
We are working under the COVID safe working rules and have put in thorough provisions to fully adhere to government guidance.

Work remotely:

• No

Required Knowledge, Skills, and Abilities