Job Description

We are looking for a fixed term (6 months) part time (3 days a week), experience administrator to start at the earliest opportunity who has an interest in social care in particular foster care, with a good knowledge of social care issues to join our dedicated team. The successful candidate will be supported by an experienced administrator.

The post holders’ duties will include:

• To provide comprehensive clerical and administrative support that includes undertaking a range of keyboard-based tasks including minute taking, word processing, data inputting and the presentation of spreadsheets.
• To act as a point of contact for all telephone callers and visitors to the office.
• To operate and maintain the effective functioning of the office: including taking messages, responding to emails, the receipt of and sending of post, ordering stationary, maintaining the office diary and equipment, fire warden
• To provide administrative support to all team members.
• To be responsible for the day-to-day processing and management of financial information, including processing of payments invoices, credit card payments and career welfare costs.
• Requesting, following up and completion of DBS checks, references and other required documentation within fostering form f process and within fostering regulations timescales.
• Coordinating the distribution of agency welcome booklets, training programmes and other such information to career’s and young persons.
• The organization and booking of facilities for meetings, training events, participation events and any associated refreshments.

Benefits include:

• Initially 25 day’s annual leave (pro rata)
• Mileage Allowance
• Regular supervision
• Training opportunities

Required Knowledge, Skills, and Abilities

Minimum GCSE (or equivalent) in English. Minimum GCSE (or equivalent) in Mathematics. Minimum NVQ level 2 in Business and Administration or equivalent. Competent in Microsoft Office/ICT systems/Outlook. Minimum 2 years administrative experience. Experience of preparing professional documents to legislative requirements, generating spreadsheets, processing financial payments, filing, producing PowerPoint presentations. Experience of working in a team environment.