Job Description

• Ensuring records are accurate and updated
• Maintain holiday and absence records
• Respond to third party queries regarding employees
• Prepare weekly wages and monthly salaries – input data through Business master system
• Prepare monthly PAYE payments
• Prepare payroll reports an analyze as required
• Deliver data to Sage Payroll and Business master systems
• Provide general administrative support as required to the business needs
• Preparing VAT reports
• Preparing finance data for management reports
• Reconcile and corporate credit card accounts, as required by the Finance Manager
• Process invoices, employee expenses, credit card transactions and corporate credit card payments accurately and on a timely basis through the accounting system
• Administration and maintenance of the company expense system
• Maintain credit card renewals
• Entering financial data into books, spreadsheets, or accountancy software
• Keeping financial records organized and easy to access
• Locating or tracking invoices, receipts purchase orders and other financial records
• Paying wages, paying suppliers, and releasing money for refunds
• Ensuring that the records abide by the financial regulations
• Reconciling accounts at regular intervals (one a month)
• Providing financial data or reporting to management for audit purposes
• Ensure all transactional processing fulfils our finance controls and VAT compliance
• The role may include any other ad hoc duties given to you by the Finance Controller

Competencies:

• To provide accurate and timely information to the Finance Manager as and when required
• Covering the day-to-day finance activities such as invoices, raising of PO’s, and posting of invoices
• Ensuring that all purchase invoices are on the system in a timely manner to allow payment within agreed terms
• Work along with production/technical department for the product sourcing
• Responsible for all invoice filing (physically and electronically) in line with the current procedures
• Raising and clearing all queries arising
• Working alongside the Finance Manager to pay invoices and, payments withheld where queries/non authorization is an issue
• Arranging payment of suppliers in accordance with direction of Directors and the Finance Manager
• Setting up new supplier accounts on the system in line with existing procedures
• Monthly bank and balance sheet reconciliations
• Ensuring that the company expense claim forms are correctly authorized, correctly coded and posted onto the system monthly for production of the accounts
• Managing the company credit cards to ensure that it is distributed/collected/correctly coded and posted onto the system monthly in time for production of the accounts
• Any other activities as required by management for the purpose of the effective running of the business

Benefits include:

• 5 weeks holiday, in addition to statutory bank holidays.
• Nest pension scheme
• Company sick pay.
• Life assurance (after 3 months service )
• Monday - Thursday, 8:00 -17:00, Friday 8:00 -14:00,
• Onsite parking
• International travel opportunities
• Learning and development opportunities and specialized training
• A family-friendly environment
• Company pension
• Life insurance
• On-site parking
• Sick pay

Schedule:

• Monday to Friday

Required Knowledge, Skills, and Abilities

• Accounting clerk training or equivalent combination of education and work experience.
• At least one to two years of experience in accounts payable (A/P) and accounts receivable (A/R) duties with data input.
• Experience of working directly in an accounting role with responsibility for keeping records would also be helpful.
• AAT Level 2 or 3, GCSE’s Math, English and IT with A Levels in Math and English
• Good team working and communication skills
• Good time management and organizational skills
• Excellent analytical and critical thinking skills
• Excellent attention to detail and the ability to understand how the detail fits into the wider picture
• Sound working knowledge of Microsoft Excel and Word: experience with Sage
• A team player who works well in a collaborative and, highly committed culture.