Job Description

We are looking for a highly competent and expert administrator who will enjoy working in a friendly, fast paced and dynamic office environment.

Key Responsibilities

• Manage the Bursar’s busy diary, ensuring meetings are arranged with consideration for various priorities and attendees’ teaching timetables, as well as ensuring the most effective use of the Bursar’s time.
• Act as the first point of contact for staff, parents, and visitors to the Bursar’s office/Business Office.
• Organize internal and external meetings, booking appropriate rooms and/or venues. Ensuring the required equipment, catering, invitations, agendas and any reading materials are prepared well in advance.
• Attend meetings, taking accurate notes and action points and distributing agreed minutes promptly
• Plan, book and prepare any travel and accommodation arrangements as required
• Proofread documentation and letters
• Coordinate the Bursar’s files, ensuring effective and accurate filing of documentation both electronic and paper systems.
• Manage a variety of annual administrative tasks, providing reminders, as necessary.
• Provide administrative support to the Deputy Bursar on a daily basis in relation to HR

Schedule:

• Monday to Friday

Required Knowledge, Skills, and Abilities

• Customer focused with a ‘can do’ approach
• Excellent organizational skills with a high level of attention to detail
• Professional and friendly demeanor
• Can demonstrate and has proven experience of dealing with sensitive situations with integrity, tact and diplomacy
• Flexibility, enthusiasm and commitment
• Good standard of general education
• Excellent written and spoken English
• Excellent IT skills
• HR experience